Travel Rules and Regulations

Rental cars - You must use AVIS car rental unless one does not exist where you are traveling. We must have a legible PAID receipt to get you reimbursed.

Hotel - You must give us an itemized paid receipt for your hotel to get reimbursed.

Conferences - You must turn in a TA worksheet at least 1 week ahead of travel departure with sign off from the fiscal office it's linked to. I must have a copy of the PROGRAM date/time/place page before you go.

Registration fees - You must give me a completed copy of the registration form with paid receipt prior to travel or on your return. You can not be reimbursed without this.

Foreign travel - You must notify us at least 2 weeks ahead of departure for these travels.

Airfare - Please give me a copy of your airfare itineraries when you use PCARD. If it's travel related - WE HAVE TO DO A TRAVEL TAR sheet to allocate for the purchase.

Accounting - YOU MUST get with your FISCAL/grants PERSON to let them know you will be traveling so they can - TRANSFER FUNDS to the travel section of your account being used. This holds up approvals when no funds are ready.

Guests to UF - If this person is to be reimbursed - we must create an UFID. We need their date of birth to issue such ID. If you use a PCard - please notate this on the TAR worksheet.

Denial Emails - When a travel request is denied or processed you receive an email most of the time. If you ever get confused as to why you've received a denial - feel free to call. If anything such as one number has to be changed - a denial will have to be processed and the form redone. It can get confusing - so don't assume anything and all will be fine. Promise.