Amy Dechow Zoology Main Office Coordinator of Administrative Services 215 Bartram Hall Box 118525 Gainesville, FL 32611-8525 Voice: (352) 392-2090 Fax: (352) 392-3704 adechow@zoology.ufl.edu Job Description Supervises the administration of State budgets (OPS, OE, OCO) for ZOO (including SHKML), Grant and Contract budgets for these divisions and the ACSTC, and also monitors adherence to UF's Cost Accounting Standards. Coordinates the administrative functions of the Department of Zoology (ZOO) and three associated units: the Biological Sciences Program (BSP), the Sea Horse Key Marine Laboratory (SHKML), and the Archie Carr Sea Turtle Center (ACSTC). Provides administrative assistance to the Chair of ZOO, Coordinator of the BSP, Director of the SHKML, and the Director of the ACSTC, interfacing these divisions with the College of Liberal Arts and Sciences, the Office of Research and Graduate Education, IFAS, School of Medicine, Academic Personnel, Academic Affairs, Registrar, Student Services, Central Employment, Finance and Accounting, Physical Plant Division, JWRU, International Studies, Property Control, and the general public. T Acts as the Affirmative Action Officer. Responsible for interpreting administrative and fiscal rules and policies for these divisions and for recommending new and improved programs to effectively manage the staff listed below, including the coordination of advertisement for and interview of staff replacements. Oversees personnel appointment processing, meets regularly with staff, does performance evaluations, and resolves problems between staff members or between staff and faculty or graduate students, coordinates leave among staff, coordinates new and cross training of staff, and arranges for recognition and advancement of staff. Oversees payroll certification and authorization and coordinate worker's comp reports/claims. Coordinates and/or completes academic administrative reports as requested/required by CLAS, RGE, UF, the state, and granting agencies, in most cases assisting the Chair, Coordinator, and Directors (as outlined above) as needed. These reports require research of records and collection and analysis of data before submission. Maintains databases for future reports and grant proposals as needed. Examples of such reports include: faculty search materials, personnel appointments, faculty tenure and promotion, payroll certifications, payroll distributions, faculty semester assignments, academic and non-academic activities reports, scheduling of courses, online grade reporting, instructor work-load reports, graduate student letters of appointment, space allocation and distribution, and Annual Academic Progress Reports for ZOO and BSP. Coordinates tenure and promotion function. Serves as an ex officio member of most ZOO committees to provide information as needed and coordination among the committees and between the committees and the Chair. For example, this position will work with the Space Committee to coordinate room requests from faculty and assignments for faculty and graduate students. Responsible for interpreting administrative and fiscal rules and policies from CLAS and UF, especially with regard to personnel, and implements new policies as needed and works with the Chair, Coordinator, and Directors in policy-making when appropriate.